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| Minutes for the Church Council Meeting
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| On: Wednesday 8th March at 20h00
| At: St Marc's Church Centre
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| Present:
| Stephen Coffin (Chaplain), David Bailey (Churchwarden), Mark Lewis (Churchwarden), Alison Coulavin (Synod Rep), Val Golton (Synod Rep), Elizabeth Cherhal (Secretary), Richard Sheppard (Treasurer), Claire Naylor, John Stinton, Joseph Agu, Dan Wilhelm
| | Absent:
| Stuart Wilkins
| | Excused:
| Frank Jenkins, Alan Golton (Asistant Chaplain)
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Minutes:
| | 116.
| Prayers and Apologies
| | 117.
| Approval of last meeting's minutes and any matter arising from these (& not otherwise on the agenda)
The minutes were approved with a minor change.
Matters Arising: Claire had compiled a long list of matters arising from all the minutes during the past year, and wanted to see if some of the points left pending could find a solution. The discussion took up about half the meeting.
Sunday school report:
- A service project has been launched (support of Tilly’s girls)
- The noticeboard needs remaking (cork put on, frame added, hinges reset). This will be done before Easter.
- Teacher training: Nell has offered to help the teachers, this is a great blessing, particularly to those who have difficulties disciplining their class.
- Applications: David Oliver and the Vessas have applied, and are completing their applications. Vera has started but has not given any references.
- It was suggested that people taking care of crèche should also have to apply properly.
List of items now decided upon:
- Dan will make a presentation about finances on April 2nd.
- Marie will write a clear policy about the possibility for different ministry groups to spend within their budget, but tell the treasurer how much they are spending.
- The course on pastoral care referred to previously is to be run by Paris, and is scheduled for December 2nd.
- Prayer ministry after service. Norma can and is willing to set up a group. She will need replacing when she returns to the states, but it is important to set the group up. The council voted on this: nem con, one abstention.
- Many references have been made to long term spiritual goals have been made since Ian Watson’s visit in autumn 2004. These need to be drawn together for analysis and prepared for the new council’s first meeting. Claire will see to this.
- Regular council report to the church: the secretary should be responsible for seeing this is done, and for putting a short report up on the notice board.
- Val and Claire will put together an introductory folder about how we do things in church. This needs to at least be given to new council members.
- Nell Stinton was proposed for the job of organising a food collection every month for l’échoppe.
List of items still pending:
- Who will be responsible for nominating a new auditor for the accounts before next year ?
- Pastoral care team. Who can be responsible for it?
- It was decided (item 76) that Mark should sometimes accompany Stephen on pastoral visits, but this has not happened.
- Organisation of friendship meeting for newcomers.
- Refurbishment of the red room -> needs to be agreed upon by the center management committee (which meets infrequently).
Mark reported on the small group which met to discuss hiring staff. The group felt it needed to step back and take a better look at what was happening in the church. Did we need a youth pastor, a pastoral care manager, someone to do family ministry? Should we motivate ourselves or hire someone. It was thought that the childrens and youth ministry needed to hire someone, and that the pastoral care work team was a separate entity. Quite a few things had been set up to help members grow in faith: away weekend, purpose driven life study, new home groups, adult Sunday school.
| | 118.
| Annual Church Meeting on 19th - who of the current council is willing to stand again for next year? Circulation of reports, etc.
The follwing people are prepared to stand next year: David, Marie, Claire, Richard, Elizabeth.
Joseph said he would be willing if there weren’t enought people. Jon Bateman had said he was willing to stand. It was hoped to coopt Neil Roth later, as he is not on the electoral role.
Mark is willing to stand as warden.
(a few days after the meeting Claire and Joseph decided not to stand).
Job descriptions for councillors and wardens were discussed at some length, and it was decided that Marie and Mark would write job descriptions, less “anglican” and more adapted to St Marc’s, but without changing anything fundamental. It was reiterated that all reports should be put on the website prior to the AGM, in order to save time.
| | 119.
| Archdeaconry Synod report & proposal for full time archdeacon (material to be circulated about this before the meeting).
Stephen reported that the archdeaconery document was too “legal” and it would not be very interesting to discuss it at this point.
| | 120.
| Future events: Suppers; Easter; Night of Colour; Away Weekend
The need to book in for the differents suppers and especially away weekend was stressed.
Some people will be going to the weekend with G Lings proposed by the Lyon church.
| | 121.
| Prayer ministry (taking further proposals from last meeting)
Marie has found 10 people/families who are willing to join the prayer chain. We can consider it already set up. Norma will take forward prayer ministry after church.
| | 122.
| Treasurer's report and Capital expenditure proposals - computer; extra microphones
The accounts have been audited. The annual turnover is in the range of 170 KE. Collections range from 800E to 300E.
To thank George, it was agreed that Richard and Jane take him out for a meal.
New aquisitions: a computer: All this time we have been using Stephen’s personal one, which means he can’t even take it away on holidays with him. A laptop will be purcahsed 499E from Dell. A couple more microphones should also be bought (for singing). Bruce will be asked to get a “devis” for this.
| | 123.
| Pastoral care & "keeping in touch" lists
Pastoral care had been discussed in previous points of the meeting.
| | 124.
| Future dates, incl. Annual Meeting arrangements for 19th March
Short service, packed lunches, something set up for the children.
| | 125.
| Any other matters
Service at Easter. A communion service will be held on Easter day and on the 5th Sunday.
| | 126.
| Closing Prayer
The meeting closed in a prayer.
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